Financial Transparency Policy

Financial Transparency Policy

Ojeev Foundation

Effective Date: 12 May 2026
Last Updated: 27 June 2026

Financial Transparency Policy

1. Introduction

Ojeev Foundation (“Foundation”, “we”, “our”, or “us”) is committed to maintaining the highest standards of financial integrity, accountability, transparency, and responsible stewardship of all funds entrusted to us. As a Section 8 Company established under the Companies Act, 2013, we recognize that donors, beneficiaries, volunteers, government authorities, corporate partners, and the general public place significant trust in our organization.

This Financial Transparency Policy explains how Ojeev Foundation receives, manages, records, utilizes, monitors, and reports financial resources while ensuring compliance with applicable laws of India and internationally accepted principles of nonprofit governance.

Financial transparency is a core value of our organization and supports our mission to create positive social impact through initiatives in:

• Education
• Healthcare
• Women Empowerment
• Environmental Conservation
• Animal Welfare
• Elderly Care
• Heritage Preservation
• Historical Monument Conservation
• Temple Restoration
• Community Development
• Public Welfare Programs

2. Purpose

The objectives of this policy are to:

• Promote accountability in financial management.
• Ensure ethical use of donations and grants.
• Build confidence among donors and stakeholders.
• Prevent fraud, misuse, corruption, or financial misconduct.
• Maintain accurate financial records.
• Comply with statutory and regulatory obligations.
• Demonstrate responsible utilization of charitable funds.
• Encourage openness regarding organizational finances.

3. Scope

This policy applies to:

• Directors
• Board Members
• Trustees
• Employees
• Volunteers
• Consultants
• Interns
• Vendors
• Contractors
• Corporate Partners
• Donors
• Financial Advisors
• Auditors
• Any individual or entity handling Foundation funds or financial information.

4. Guiding Principles

Ojeev Foundation follows the following principles in all financial matters:

4.1 Integrity

All financial transactions shall be conducted honestly, ethically, and lawfully.

4.2 Accountability

Every rupee received shall be properly recorded and utilized only for legitimate organizational purposes.

4.3 Transparency

Financial information shall be maintained accurately and made available where legally appropriate.

4.4 Compliance

The Foundation shall comply with all applicable Indian laws governing nonprofit organizations.

4.5 Stewardship

Funds donated by individuals and organizations are treated as public trust and managed responsibly.

5. Sources of Funds

The Foundation may receive financial resources through:

• Individual Donations
• Corporate CSR Contributions
• Grants
• Philanthropic Foundations
• Government Grants (where applicable)
• International Grants (subject to applicable law)
• Crowdfunding Campaigns
• Institutional Partnerships
• Bank Transfers
• UPI Payments
• Razorpay
• PayU
• CCAvenue
• PhonePe
• Cash Donations (where legally permitted)
• Cheque Donations
• Interest Income
• Event Contributions
• Membership Contributions
• Sponsorships

All funding sources shall be documented appropriately.

6. Use of Funds

Funds received by Ojeev Foundation are utilized only for purposes aligned with its charitable objectives.

These may include:

• Educational Programs
• Scholarship Initiatives
• Medical Assistance
• Community Health Camps
• Women’s Development Programs
• Rural Development Projects
• Animal Welfare Activities
• Environmental Protection Programs
• Plantation Drives
• Heritage Conservation
• Temple Restoration
• Historical Preservation Projects
• Senior Citizen Welfare
• Awareness Campaigns
• Disaster Relief
• Administrative Expenses
• Capacity Building
• Volunteer Support
• Technology Infrastructure
• Compliance Costs
• Program Monitoring

Funds shall never be diverted for personal gain.

7. Restricted and Unrestricted Donations

Restricted Donations

Where a donor specifies a particular purpose, Ojeev Foundation shall make reasonable efforts to utilize the donation exclusively for that designated purpose.

Examples include:

• Temple Restoration
• Education Sponsorship
• Animal Rescue
• Medical Aid
• Women’s Empowerment
• Heritage Conservation

Unrestricted Donations

Unrestricted donations may be allocated based on organizational priorities and operational requirements.

8. Financial Controls

The Foundation maintains internal financial controls including:

• Budget approvals
• Authorization procedures
• Expense verification
• Supporting documentation
• Bank reconciliation
• Segregation of financial duties
• Vendor verification
• Periodic internal reviews
• Audit preparation
• Approval hierarchy
• Digital accounting records

9. Accounting Standards

Financial records are maintained using recognized accounting principles applicable in India.

Records include:

• Receipts
• Payment Vouchers
• Invoices
• Bank Statements
• Donation Registers
• Grant Agreements
• Payroll Records
• Expense Statements
• Tax Records
• Asset Registers

10. Annual Budget

Each financial year, Ojeev Foundation prepares an operational budget considering:

• Expected donations
• CSR funding
• Project requirements
• Administrative costs
• Emergency reserves
• Compliance obligations
• Infrastructure development
• Program expansion

Budgets are periodically reviewed and revised where necessary.

11. Financial Reporting

The Foundation prepares periodic financial reports that may include:

• Income Statement
• Balance Sheet
• Cash Flow Statement
• Fund Utilization Report
• Program Expense Reports
• Administrative Expense Summary
• Donor Reports
• Grant Reports

12. Audits

The Foundation supports independent financial oversight.

Audits may include:

• Statutory Audit
• Internal Audit
• Grant Audit
• CSR Audit
• Government Inspection
• Donor Review
• Financial Compliance Review

Audit findings are addressed promptly.

13. Donations and Receipts

For eligible donations, Ojeev Foundation may issue:

• Donation Receipt
• 80G Certificate
• Tax Receipt
• Donation Certificate
• Acknowledgment Letter

Receipts generally include:

• Donor Name
• Donation Amount
• Date
• Transaction Reference
• Purpose (if applicable)

14. Payment Security

Electronic donations are processed using recognized payment gateways.

These may include:

• Razorpay
• PayU
• CCAvenue
• PhonePe

Sensitive payment information is processed by the respective payment providers and is not intentionally stored by the Foundation unless required for lawful accounting purposes.

15. Administrative Expenses

Reasonable administrative expenses are necessary for effective operation.

These may include:

• Office Rent
• Utilities
• Technology
• Compliance
• Staff Salaries
• Training
• Communication
• Banking Charges
• Insurance
• Professional Services

Administrative expenses are monitored to ensure responsible utilization of resources.

16. Conflict of Interest

Individuals involved in financial decisions must avoid conflicts of interest.

Any actual or potential conflict shall be disclosed promptly.

The Foundation may require:

• Disclosure Forms
• Independent Review
• Recusal from Decision-Making

17. Anti-Fraud Measures

Ojeev Foundation maintains zero tolerance toward:

• Fraud
• Theft
• Misappropriation
• Bribery
• Corruption
• Forgery
• Financial Manipulation
• False Invoicing
• Unauthorized Payments
• Money Laundering

Any suspected misconduct may result in investigation and appropriate legal or disciplinary action.

18. Procurement Transparency

Procurement decisions are guided by:

• Fair Competition
• Cost Effectiveness
• Quality
• Ethical Practices
• Proper Documentation
• Conflict-Free Decision Making

19. Donor Rights

Donors have the right to expect:

• Responsible use of donations
• Ethical financial practices
• Accurate receipts
• Honest communication
• Respect for privacy
• Compliance with applicable law
• Responsible reporting of funded initiatives

20. Record Retention

Financial documents are retained for periods required under applicable law or organizational policy.

These may include:

• Accounting Records
• Audit Reports
• Tax Documents
• Donation Records
• Bank Statements
• Payroll Records
• Grant Documentation

21. Compliance

The Foundation strives to comply with applicable provisions of:

• Companies Act, 2013
• Income Tax Act, 1961
• Goods and Services Tax laws (where applicable)
• CSR-related regulations
• Anti-Money Laundering requirements
• Applicable accounting standards
• Other relevant laws and regulatory requirements in India

22. Public Accountability

Where appropriate, Ojeev Foundation may make information available regarding:

• Annual Activities
• Impact Reports
• Financial Highlights
• Program Outcomes
• Donor Acknowledgments (with consent)
• CSR Partnerships
• Governance Practices

Transparency helps strengthen public confidence in the Foundation’s work.

23. Policy Updates

Ojeev Foundation reserves the right to modify this Financial Transparency Policy to reflect changes in:

• Applicable laws
• Accounting standards
• Governance practices
• Organizational operations
• Regulatory requirements

The latest version will be published on the Foundation’s official website.

24. Contact Information

For questions regarding this Financial Transparency Policy or the Foundation’s financial practices, please contact:

Ojeev Foundation

Website: www.ojeev.org

Email: info@ojeev.org

Phone: +91 9220143121

Address:
B3, Basement, A44,
Sector 2, Noida,
Uttar Pradesh – 201301, India

Commitment to Transparency

Ojeev Foundation believes that transparency is fundamental to building trust and advancing meaningful social change. Every contribution received represents confidence in our mission, and we are committed to managing all financial resources with integrity, accountability, fairness, and respect. Through sound governance, responsible financial management, and continuous disclosure practices, we strive to ensure that every donation supports sustainable impact and contributes to the betterment of society.