Safeguarding Policy

Safeguarding Policy

Organization: Ojeev Foundation

Website: www.ojeev.org

Email: info@ojeev.org

Phone: +91 9220143121

Address: B3, Basement, A44, Sector 2, Noida, Uttar Pradesh – 201301

Registration Type: Section 8 Company

PAN: AAFCO1774R

12A Registered: Yes

80G Registered: Yes

CSR-1 Registered: Yes

NGO DARPAN ID: UP/2026/1083277

Jurisdiction: Noida, Uttar Pradesh, India

Governing Law: Laws of India

Last Updated: June 27, 2026

1. Purpose

Ojeev Foundation is committed to maintaining a safe, respectful, and inclusive environment for every individual associated with our organization. This Safeguarding Policy establishes the principles, responsibilities, and procedures that protect children, women, elderly persons, volunteers, beneficiaries, employees, donors, visitors, contractors, and all vulnerable individuals from abuse, neglect, exploitation, discrimination, harassment, bullying, violence, or any form of misconduct.

Safeguarding is a shared responsibility. Every individual working with or representing Ojeev Foundation must actively contribute to creating an environment where people are treated with dignity, fairness, and respect.

2. Policy Statement

Ojeev Foundation maintains a zero-tolerance approach toward:

• Physical abuse
• Emotional abuse
• Psychological abuse
• Sexual abuse
• Sexual exploitation
• Harassment
• Bullying
• Intimidation
• Discrimination
• Neglect
• Financial exploitation
• Human trafficking
• Forced labour
• Child labour
• Domestic violence within Foundation activities
• Online abuse
• Cyberbullying
• Hate speech
• Retaliation against whistleblowers

Every safeguarding concern will be treated seriously, confidentially, and investigated fairly.

3. Scope

This policy applies to:

• Directors
• Trustees
• Management
• Employees
• Volunteers
• Consultants
• Interns
• Contractors
• Vendors
• Service providers
• CSR partners
• Educational institutions
• Government partners
• Community leaders
• Donors
• Beneficiaries
• Visitors
• Event participants
• Digital platform users

The policy applies across:

• Offices
• Field operations
• Community outreach
• Educational programmes
• Health initiatives
• Temple restoration projects
• Heritage conservation activities
• Environmental programmes
• Animal welfare activities
• Awareness campaigns
• Online meetings
• Social media interactions
• Website communication
• Mobile applications
• Digital platforms

4. Our Commitment

Ojeev Foundation commits to:

• Protect every individual from harm.
• Promote dignity and equality.
• Respect human rights.
• Maintain confidentiality.
• Encourage reporting.
• Respond promptly to safeguarding concerns.
• Cooperate with legal authorities.
• Continuously improve safeguarding practices.
• Provide awareness and training.
• Build a culture of accountability.

5. Guiding Principles

Our safeguarding framework is based on the following principles:

Respect

Every individual deserves dignity regardless of age, gender, religion, caste, language, disability, nationality, or socioeconomic status.

Safety

The physical, emotional, psychological, and digital safety of all participants is our highest priority.

Equality

No person shall face discrimination.

Transparency

Safeguarding concerns shall be managed honestly and fairly.

Confidentiality

Information will only be shared with authorized persons on a need-to-know basis.

Accountability

Everyone is responsible for safeguarding.

6. Individuals Covered

Special attention shall be given to protecting:

• Children under 18 years
• Women
• Senior citizens
• Persons with disabilities
• Economically disadvantaged individuals
• Tribal communities
• Rural populations
• Disaster-affected communities
• Victims of abuse
• Volunteers
• Students
• Interns

7. Types of Abuse

Safeguarding includes protection against:

Physical Abuse

Any intentional act causing bodily injury.

Examples:

• Hitting
• Slapping
• Punching
• Burning
• Shaking
• Physical punishment

Emotional Abuse

Actions that damage emotional well-being.

Examples:

• Threatening
• Humiliation
• Constant criticism
• Verbal insults
• Isolation

Sexual Abuse

Includes:

• Sexual assault
• Sexual harassment
• Unwanted touching
• Grooming
• Exploitation
• Sharing inappropriate content
• Demanding sexual favours

Financial Abuse

Examples:

• Misuse of donations
• Theft
• Fraud
• Coercing beneficiaries for money
• Unauthorized collection of funds

Digital Abuse

Includes:

• Online stalking
• Cyberbullying
• Identity theft
• Sharing personal data
• Unauthorized photography
• Fake social media accounts
• Publishing confidential information

Neglect

Failure to provide:

• Food
• Medical care
• Safety
• Supervision
• Emotional support
• Shelter

8. Code of Conduct

Every representative of Ojeev Foundation shall:

• Treat everyone respectfully.
• Maintain professional boundaries.
• Obtain consent before taking photographs or videos.
• Protect confidential information.
• Follow applicable laws and Foundation policies.
• Report safeguarding concerns immediately.
• Respect cultural diversity.
• Promote inclusion.
• Avoid conflicts of interest.

9. Prohibited Behaviour

The following conduct is strictly prohibited:

• Abuse
• Violence
• Harassment
• Bullying
• Discrimination
• Sexual misconduct
• Retaliation
• Bribery
• Corruption
• Misuse of Foundation assets
• Fraud
• Exploitation
• Intimidation
• Public humiliation
• Sharing confidential data
• Unauthorized fundraising
• Alcohol or drug use during official activities where prohibited
• Possession of illegal materials
• Any unlawful activity

10. Child Safeguarding

Children are entitled to special protection.

Representatives must never:

• Be alone with a child without legitimate reason.
• Use inappropriate language.
• Exchange personal gifts without approval.
• Communicate privately with children through personal social media accounts.
• Share children’s personal information.
• Physically discipline children.
• Engage in inappropriate physical contact.

All activities involving children should, where possible, be supervised by at least two responsible adults.

11. Women’s Safety

Ojeev Foundation promotes an environment free from:

• Gender discrimination
• Sexual harassment
• Workplace harassment
• Exploitation
• Violence
• Unsafe working conditions

Complaints shall be addressed promptly, respectfully, and confidentially.

12. Elderly Protection

Special care shall be taken to ensure:

• Respectful treatment
• Protection from neglect
• Medical assistance where applicable
• Financial integrity
• Dignity
• Accessibility during Foundation programmes

13. Animal Welfare Activities

While conducting animal welfare programmes, representatives shall:

• Prevent cruelty.
• Follow humane practices.
• Respect applicable animal welfare laws.
• Avoid unnecessary harm or distress.
• Engage qualified personnel where required.

14. Heritage and Temple Conservation Activities

During historical and temple conservation initiatives, Ojeev Foundation shall:

• Respect religious beliefs and local customs.
• Protect cultural heritage.
• Avoid activities that may damage historical structures.
• Obtain required permissions before undertaking restoration work.
• Promote community participation and responsible conservation.

15. Online Safeguarding

When communicating online:

• Respect privacy.
• Protect passwords and accounts.
• Avoid sharing confidential information.
• Use official communication channels where appropriate.
• Report suspicious online behaviour.
• Follow cyber security best practices.

16. Reporting Safeguarding Concerns

Anyone may report concerns, including:

• Employees
• Volunteers
• Beneficiaries
• Donors
• Visitors
• Community members
• Government agencies
• Anonymous whistleblowers

Reports may be submitted through:

Email: info@ojeev.org

Phone: +91 9220143121

Postal Address:

Ojeev Foundation

B3, Basement, A44,

Sector 2,

Noida,

Uttar Pradesh – 201301

17. Investigation Procedure

Upon receiving a safeguarding concern, Ojeev Foundation may:

1. Record the complaint.
2. Protect affected individuals from further harm.
3. Conduct an impartial assessment.
4. Gather relevant information.
5. Maintain confidentiality.
6. Cooperate with law enforcement where legally required.
7. Take appropriate corrective action.
8. Document outcomes.

18. Confidentiality

Safeguarding information shall only be disclosed:

• When legally required.
• To protect an individual from harm.
• To authorized investigators.
• With consent where appropriate.

19. False or Malicious Complaints

Knowingly making false or malicious allegations may result in disciplinary or legal action. Genuine reports made in good faith will not result in retaliation, even if they cannot ultimately be substantiated.

20. Training and Awareness

Ojeev Foundation aims to provide safeguarding awareness and guidance to employees, volunteers, interns, and other representatives. Training may include:

• Child protection
• Prevention of harassment
• Appropriate workplace conduct
• Data privacy
• Digital safety
• Incident reporting
• Anti-discrimination
• Emergency response

21. Monitoring and Review

This policy will be reviewed periodically and updated whenever required due to:

• Changes in law
• Organizational growth
• New programmes
• Operational experience
• Risk assessments
• Feedback from stakeholders

22. Compliance

Failure to comply with this Safeguarding Policy may result in:

• Verbal warning
• Written warning
• Suspension
• Termination of employment or volunteer engagement
• Removal from Foundation programmes
• Legal proceedings where applicable

23. Contact Information

For safeguarding concerns or questions, please contact:

Ojeev Foundation

Email: info@ojeev.org

Website: www.ojeev.org

Phone: +91 9220143121

Address:

B3, Basement, A44,

Sector 2,

Noida,

Uttar Pradesh – 201301

24. Policy Acceptance

By engaging with Ojeev Foundation as an employee, volunteer, beneficiary, donor, contractor, consultant, partner, visitor, or participant, you acknowledge that you have read, understood, and agree to comply with this Safeguarding Policy. Ojeev Foundation reserves the right to amend this policy at any time to reflect changes in law, operational requirements, or safeguarding best practices.