Volunteer Policy

Volunteer Policy

Ojeev Foundation

Effective Date: 12 May 2026
Last Updated: 27 June 2026

Volunteer Policy

1. Introduction

Ojeev Foundation (“Foundation”, “we”, “our”, or “us”) is a registered Section 8 Company dedicated to creating positive and sustainable social impact through education, healthcare, women empowerment, environmental conservation, animal welfare, elderly care, heritage preservation, temple restoration, historical preservation, and community development.

Our volunteers are the backbone of our mission. They contribute their time, skills, knowledge, compassion, and dedication to improve the lives of individuals and communities across India.

This Volunteer Policy establishes the standards, responsibilities, rights, expectations, and ethical principles governing every volunteer associated with Ojeev Foundation.

By registering as a volunteer, every individual agrees to comply with this policy.

2. Purpose

The purpose of this policy is to:

• Promote a safe and respectful volunteering environment.
• Define the responsibilities of volunteers.
• Protect beneficiaries, volunteers, employees, and partners.
• Ensure ethical conduct.
• Encourage transparency and accountability.
• Establish volunteer rights and obligations.
• Protect the reputation of Ojeev Foundation.

3. Scope

This policy applies to:

• Individual Volunteers
• Student Volunteers
• Corporate Volunteers
• CSR Volunteers
• Event Volunteers
• Community Volunteers
• Online Volunteers
• International Volunteers (where applicable)
• Professional Volunteers
• Subject Matter Experts
• Consultants volunteering without remuneration

4. Our Mission

Ojeev Foundation strives to build stronger communities by promoting:

• Quality Education
• Healthcare Support
• Women’s Empowerment
• Environmental Sustainability
• Animal Welfare
• Elderly Care
• Heritage Conservation
• Temple Preservation
• Historical Preservation
• Social Welfare Programs
• Community Development
• Disaster Relief (where applicable)

Every volunteer becomes an ambassador of these values.

5. Eligibility

Individuals wishing to volunteer should:

• Be at least 18 years of age.

OR

• Be between 16–18 years of age with written parental or guardian consent.

Applicants should:

• Demonstrate integrity and honesty.
• Respect diversity.
• Be willing to work with people from different backgrounds.
• Follow Foundation policies.
• Maintain professional conduct.

Certain volunteer roles may require:

• Identity verification
• Background verification
• Police verification
• Educational verification
• Reference checks
• Medical fitness declaration

depending upon the nature of the assignment.

6. Volunteer Registration

Interested individuals may register through:

• Official Website
• Email
• Volunteer Registration Camps
• CSR Partner Programs
• Educational Institutions
• Social Campaigns
• Foundation Events

The Foundation reserves the right to approve or reject any volunteer application without assigning any reason.

7. Volunteer Responsibilities

Every volunteer shall:

• Act honestly.
• Respect all individuals.
• Follow Foundation policies.
• Protect Foundation property.
• Maintain confidentiality.
• Report misconduct immediately.
• Work collaboratively.
• Respect cultural and religious diversity.
• Complete assigned responsibilities sincerely.
• Maintain punctuality.
• Follow lawful instructions.

Volunteers must avoid any conduct that could harm beneficiaries or damage the reputation of Ojeev Foundation.

8. Code of Conduct

Volunteers are expected to:

• Behave professionally.
• Maintain courteous communication.
• Treat everyone with dignity.
• Follow ethical practices.
• Avoid discrimination.
• Avoid abusive language.
• Avoid intimidation.
• Avoid harassment.
• Avoid bullying.
• Avoid violence.
• Respect local customs and traditions.
• Protect children, women, elderly persons, and vulnerable individuals.

9. Equal Opportunity

Ojeev Foundation provides equal volunteering opportunities without discrimination based on:

• Religion
• Caste
• Gender
• Sex
• Sexual orientation
• Disability
• Marital status
• Nationality
• Language
• Political opinion
• Economic background

Selection is based solely on suitability for the volunteer role.

10. Child Protection

Many Foundation programs involve children.

Accordingly, volunteers must:

• Never physically or emotionally abuse a child.
• Never engage in inappropriate behaviour.
• Never remain alone with a child in isolated locations unless officially authorized.
• Never exploit children.
• Report suspected abuse immediately.
• Respect every child’s dignity and privacy.

Violation may result in immediate termination and legal action.

11. Women Safety

Volunteers must:

• Respect women’s dignity.
• Prevent harassment.
• Maintain professional boundaries.
• Report inappropriate behaviour.
• Support safe participation in Foundation activities.

Any act of harassment may result in immediate removal.

12. Protection of Elderly Beneficiaries

Volunteers working with elderly persons shall:

• Show patience.
• Respect dignity.
• Maintain confidentiality.
• Avoid financial exploitation.
• Never pressure beneficiaries into donations or purchases.
• Report abuse or neglect immediately.

13. Animal Welfare Activities

Volunteers participating in animal welfare programs must:

• Handle animals humanely.
• Avoid cruelty.
• Follow veterinary instructions.
• Respect wildlife laws.
• Report injured animals responsibly.
• Never exploit animals for publicity.

14. Heritage and Temple Preservation

During heritage conservation or temple preservation activities, volunteers shall:

• Respect religious sentiments.
• Preserve historical integrity.
• Avoid damaging structures.
• Follow archaeological and local authority guidelines.
• Protect cultural heritage.
• Maintain cleanliness.

15. Environmental Responsibility

Volunteers should:

• Avoid littering.
• Minimize plastic usage.
• Promote recycling.
• Conserve water.
• Save electricity.
• Encourage plantation drives.
• Support sustainable practices.

16. Confidentiality

Volunteers may access confidential information including:

• Donor information
• Beneficiary information
• Financial information
• Internal documents
• Medical information
• CSR information

Such information shall not be disclosed without authorization.

This obligation continues even after volunteering ends.

17. Data Protection

Volunteers handling personal information shall:

• Use information only for authorized purposes.
• Protect digital records.
• Prevent unauthorized disclosure.
• Report data breaches immediately.

The Foundation processes personal information in accordance with applicable Indian laws.

18. Social Media Policy

Volunteers may promote Foundation activities responsibly.

However, they shall not:

• Publish confidential information.
• Share beneficiary information without consent.
• Share children’s photographs without authorization.
• Spread misinformation.
• Damage Foundation reputation.
• Represent personal opinions as official statements.

19. Photography and Media

Photographs or videos taken during Foundation activities may be used for:

• Awareness campaigns
• Annual reports
• Website
• Social media
• Publications
• Donor reporting

Where required, appropriate consent will be obtained.

20. Health and Safety

The Foundation strives to provide a safe working environment.

Volunteers shall:

• Follow safety instructions.
• Wear protective equipment where required.
• Report accidents immediately.
• Avoid unsafe conduct.
• Cooperate during emergencies.

21. Conflict of Interest

Volunteers must disclose any situation where personal interests conflict with Foundation activities.

Examples include:

• Financial benefit
• Family relationships
• Business interests
• Political interests

Failure to disclose may result in removal.

22. Anti-Bribery

Volunteers shall not:

• Accept bribes.
• Offer bribes.
• Demand gifts.
• Accept commissions.
• Misuse Foundation influence.

Only nominal appreciation gifts may be accepted where permitted.

23. Donations

Volunteers shall never:

• Collect donations without authorization.
• Issue unauthorized receipts.
• Use Foundation branding for personal fundraising.
• Misrepresent charitable activities.

Only authorized representatives may collect donations.

24. Use of Foundation Property

Foundation property including:

• Documents
• Equipment
• ID Cards
• Digital Assets
• Vehicles
• Office Resources

must be used solely for official purposes.

25. Attendance

Volunteers should:

• Inform supervisors if unable to attend.
• Arrive on time.
• Complete assigned tasks responsibly.

Repeated unexplained absence may result in discontinuation.

26. Volunteer Recognition

Ojeev Foundation values volunteer contributions.

Eligible volunteers may receive:

• Appreciation Certificates
• Experience Letters
• Recommendation Letters
• Recognition Awards
• Public Appreciation
• Training Opportunities

Recognition remains entirely at the discretion of the Foundation.

27. Termination of Volunteering

The Foundation may suspend or terminate volunteer engagement for reasons including:

• Misconduct
• Policy violations
• Criminal activity
• Harassment
• Fraud
• Misrepresentation
• Confidentiality breaches
• Unsafe behaviour
• Conflict of interest
• Damage to Foundation reputation

Termination may occur without prior notice where necessary.

28. Limitation of Liability

While Ojeev Foundation takes reasonable precautions to provide a safe volunteering environment, volunteers participate at their own risk, except where liability cannot be excluded under applicable law.

The Foundation is not responsible for personal belongings lost, damaged, or stolen during volunteer activities.

29. Amendments

This Volunteer Policy may be updated periodically to reflect legal, operational, or organizational changes.

The latest version published on the official website supersedes previous versions.

30. Contact Information

Ojeev Foundation

Website: www.ojeev.org

Email: info@ojeev.org

Phone: +91 9220143121

Address: B3, Basement, A44, Sector 2, Noida, Uttar Pradesh – 201301

31. Acceptance

By registering or participating as a volunteer with Ojeev Foundation, you acknowledge that you have read, understood, and agreed to comply with this Volunteer Policy and all other applicable Foundation policies, procedures, and lawful instructions.